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Remote Video Editing Server for Fast Collaboration across Teams

by Matthew Mister, on Mar 18, 2020 3:27:23 PM

Hardware and software-2

In the last few years, research has shown that the best way through which brands and various organizations can gain visibility for their projects is through the creation of award-winning video content that stands out. According to a 2017 research by Hubspot, 54 percent of customers agree that watching high-quality video content helps them in deciding on the best brand to work with. However, when it comes to video creation, it is vital to note that poor quality videos can do more damage than good to a brand. So whether your video is for entertainment, business, news, or an advert for a product, it is vital to have a high-quality video that has been properly edited using the right video editing software for a desktop computer. For team members that work from remote locations, having the right video editing server encourages fast collaboration among team members while ensuring that they work from a centralized database.

Challenges Faced By Remote Video Editors And How To Overcome Them

In video production, editing is one of the important stages of the production process. Remote video editors are tasked with the challenge of ensuring the story, flow, content, music, graphic, and all elements are brought together to tell a story effectively. However, working remotely as a video editor comes with so many challenges that include some of what are listed below. You can learn more about workflows to address these challenges here

Difficulty in moving large files to the cloud

Moving large files to the cloud is one of the major challenges faced by remote video editors. This is because, in the last few years, video files are changing and getting larger, from HD to 4k video and beyond, and transferring files of a few gigabytes can take several hours, even with the best internet connection. In addition, the traditional methods of file transfer no longer meet the challenge of sending large files reliably and securely over a long distance. However, remote video editing teams can overcome this challenge through the use of FTP, which is a file-sharing protocol that has been naturally built for large file transfer. It is a secure transmission protocol that encrypts contents in every file and protects the username and password. With this tool, video editors can comfortably share files between their computer and a server within a single network. It also allows you to access, upload, and download large files in a short time. To access FTP outside a network, all video editors need to do is carry out a basic configuration change and enabled port forwarding. Some of the commonly used FTP apps include WinSCP, FileZilla, and Coda.

Cloud uploads and downloads take forever

 Most times, remote team editors find it very difficult to upload and download videos to and from the cloud, and this may have a negative impact on their team's productivity level. Some of the significant factors that may be responsible for these difficulties experienced by remote editors in uploading and downloading of files from the cloud include internet connections, video resolution, file size, and upload traffic. However, at the moment, there are so many cloud storage services that offer better alternatives to remote video production teams. One such alternative is the use of terabytes such as One Drive, Google Drive, and Dropbox. These cloud storage platforms are places where your video can be stored and accessed when you need them. With tools like this, you can easily download and upload your videos to the cloud directly from your system in less time. Even when you have poor internet connectivity, these cloud storage devices automatically reconnects to finish your upload in real-time.

Real-time access to files is difficult from home

Due to poor internet connections and some unforeseen circumstances, remote video editors may sometimes find it very difficult to access shared project files using a remote desktop at home. This could cause a major delay in post-production and even reduce efficiency among team members. However, what remote editors need is a VPN. With a VPN, remote video editors can securely link and access resources on a different network, in contrast to using a remote desktop. One beautiful thing about VPN is the extra security layer it offers for all project files saved across the internet. When compared to a remote desktop, a VPN is more reliable and a better option. Usually, a remote desktop is not as secure because it can be exposed by hackers. However, a VPN offers maximum encryption and secures your files from hackers.

Security concerns

Most times, negligence among remote video editors who work from home can lead to unauthorized access to key organizations project files, which may cause a significant security threat to the cloud. Remote video editors must log in on a daily basis to the cloud solutions provided by their organizations using the phones, tablets, and remote desktop; this makes them vulnerable to an external threat. However, one solution that can help teams to collaborate more effectively and increase efficiency in the workflow is through the use of a VPN. As earlier stated, VPN allows remote video editors to create a secure network connection while working from different locations. Files that would have been easily intercepted by hackers are encrypted using a VPN. In addition, VPN is perfect for remote video editing teams that do not have dedicated IT specialists.

Apart from the solutions listed above, one other way through which remote video editors can collaborate more effectively is through the use of some remote editing software like Adobe Premiere Pro, Final Cut Pro X, and DaVinci Resolve. For instance, collaboration tools like Adobe Premiere Network Storage are designed to support collaboration between teams while building a distributed and remote workflow. With this remote editing server, video editors and other post-production professionals can access the same project files that have been stored in the creative cloud. In fact, team members can work on the same project just the same way they do on other standard projects and also share changes immediately. In addition, Final Cut Pro X supports an intuitive workflow, while DaVinci Resolve is a free video editing servers that come with a wide range of tools to ensure better collaboration between team members. This amazing tool is used by large teams in the editing workflow in the creative cloud. It is also designed to give room for live collaboration by multiple users at the same time. One beautiful fact about the DaVinci Resolve is that this editing server does not add a watermark to your project files.

Furthermore, remote video editors can manually "check out" projects on external hard drives. Instead of saving projects in the cloud, there are so many hard drives that can be used to copy and save these project files, which can be sent manually to team members. The only downside of this method of collaboration is that it may lead to delays, especially when files do not get to team members on time.

Conclusion

The importance of videos in building brand identity cannot be overemphasized, and that is why every organization needs the right video editing software that ensures employees produce only high-quality videos that are attention-grabbing while working from a remote location. When picking video editing software for remote teams working from different locations, it is vital for organizations to invest in buying professional video editing software that helps to enhance workflow, improve productivity and also increasing efficiency. It is better to invest in software that can guarantee you a high return for your money rather than buying one that negatively impacts the reputation of your organization by ensuring that the final video is of low quality.

In addition, using the solutions listed above such as the use of VPN in ensuring the security and encryption of project files, the use of personal cloud storage providers such as One Drive, Google Drive, and Dropbox for storage of videos and manually saving files on hard drives can also increases workflow efficiency.

If you think your team is ready to start editing remotely, ProMAX Systems can help get your team the proper equipment to make sure your team can make this transition without a hitch! Drop your info here or call us at  800-977-6629 to get your team connected!

Topics:remote video editing workflows

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