You're done editing a long video, collecting the photographs, or taking the cinematic shots for your next short movie, and now it's time to share the RAW files with your team for further processing— but guess what? You're not allowed to send large files through the platform you're using! It's so unfortunate even most professional communication platforms such as Gmail or external hard drive will not allow you to attach a file more than 25 MB.
Worry not! There are multiple solutions to this problem— as you can share the large files via multiple methods. Common methods include sharing over the cloud storage, shipping the hard drive, sending files via SFTP or any online service (like Jumpshare), Accelerated UDP Solutions (such as Aspera), and using the shared storage via ProMAX.
A remote team cannot work without shared storage as it'll obstruct the workflow and the results. For example, in the video production industry, you need to comminate and share files with the editor and the quality assurance team to check the final results— and sometimes, even the output file is shared with the client for approval. All that needs a proper storage solution— and DropBox or VPN will not help you here! ProMAX is the dedicated solution where remote teams can enjoy the shared storage via their MediaHub and communicate and share large files remotely in real-time.
In this guide, we have listed 6 best methods to share large files over the internet— and if nothing works for you, we have a recommended solution at the end. Keep on reading to know more!
6 Best Methods to Send Large Video Files
Method #1: Cloud Storage
You cannot upload files larger than 25 MB on Gmail but uploading the file to Google Drive can be an option! Thus, the cloud services— such as Google Drive, Dropbox, and OneDrive— can be the easiest way to share or send files. Suppose you own a video production company, and the team has to share the files over the internet remotely for editing, proofing, and client approval; the cloud storage can be a life savior in this regard.
You can get the 15 GB of free storage from Gmail—and if you wish to upload any file larger than 25 MB in Gmail, the file will be automatically uploaded to Google Drive, and a link will be generated. On the other hand, the DropBox will allow users to upload large files and send a sharing link via email to the recipient. However, DropBox only allows the 2 GB of free storage space, which can be extended to 1 TB for $9.99 per month.
The cloud service is ideal for remote teams involved in video production, graphic designing, and office-based file sharing as it's a quick and reliable method to share and transfer large files. Depending on the platform's functionality, you can alter the permission of the shared files and organize them in folders and DropBox; the link will expire after a certain time. Therefore, you can control remotely to whom you want to provide the view-only, edit, and download access of the file.
Method #2: File Compression Software
Do you know the files can be compressed using the file compression softwares to reduce the file size? Not only can you save some space using the file compression software, but you can protect the files using the password protection feature. Multiple file compression softwares can compress the whole folder in a few seconds to minutes (depending on the file size) to reduce the size. Some common softwares include 7-Zip, WinZip, and WinRAR.
When it comes to open-source file compression software, 7-Zip is one of the most famous tools! This compression software can even compress the whole folder without any hassle, and the compression file format is Zip. Thus, the Zip file format can also be opened in most operating systems without any third-party tool.
In the case of paid tools, WinZip can be the top-most choice for remote teams and those looking to share large files remotely. WinZip will cost you $29.94, and it supports multiple file formats. The software can even split the large files and compress them to share easily over the internet. WinZip, however, is easier to integrate with the commonly used software such as Microsoft Office, etc.
Method #3 UDP Solution [Accelerated Data Transfer System]
Have you ever listened to low-latency or data transmission without data loss? It's the User Datagram Protocol (UDP) in another sense! The best part of utilizing the UDP for data sharing or file transferring is utilizing both the point-to-point and Cloud systems.
Wondering how the files can be transferred at the maximum transfer rate? The UDP technology creates a new protocol or pathway to share the files or transfer the data over the internet. The UDP solutions can even reach the speed of maximum data transfer potential of your internet connection (upload/download speed). If your service provider offers the 1 GB/s upload speed, the files can be shared close to 1 GB/s.
Although, there are also some drawbacks to using the UDP solution in a remote team. For example, the sender and recipient both should have the higher data transfer speeds., Additionally, the service is quite expensive and needs technical assistance to be installed. The Apsera— a UDP data transfer solution— will cost you around $0.95 per GB with no storage included).
Method #4 Using the Virtual Private Network (VPN)
VPN, also known as Virtual Private Network, is a security service that keeps your data safe and secure. VPN not only protects the data but can help you share large files over the internet. Wondering how a VPN can help you share files over the internet? VPN can offer you privacy over the network by routing the connection, and our internet service providers (ISP) handle the bandwidth via broadband traffic management. If we bypass the broadband traffic management, which moderates or determines the shared bandwidth, the ISP will not be able to recognize or monitor the file size.
There are a few drawbacks to using the VPN to share large files. There is no guarantee that the files will be shared in intact quality and reach the destination with no damage. Moreover, the file transfer over the VPN connection can slow down the VPN connection itself.
Method #5 Utilizing the SFTP
File Transfer Protocol (FTP) is another method you can transfer or share the files if you're working as a part of a remote team. Utilizing the FTP method, the large files can be uploaded to the hosting server and shared, although the method is not considered safe.
Here comes the alternative to the File Transfer Protocol, which can also be regarded as the Secure File Transfer Protocol (SFTP). This method is safer than FTP because it utilizes a secured or encrypted shell for file transfer. Those outside the file accessibility list will not be able to access the file.
Method #6 ProMAX MediaHub
ProMAX has launched the MediaHub, which is designed to sync large files over the internet, especially if you have a remote team to work with! Remote teams cannot operate professionally, and you'll end up delivering the work late. File sharing solutions such as DropBox and Google Drive work best only if you've fewer data to share or a small team to manage. Suppose you're a video production company and need to share the recorded RAW files, edited versions, and the final edited video file for approval— each file might have a size in GBs which is not practical to share over the Google Drive or Dropbox.
MediaHub is the perfect entry-level solution for all the video production teams, especially those working remotely. Therefore, the MediaHub is being offered to the production teams at $995, much lower than the other brands in the same niche.
The production team head can integrate the MediaHub with existing storage hardware irrespective of the vendor. With the central storage, the users can get up to 20 MB/s (lowest limit) of speed even with the low speed. You can get as high as 2000 MB/s of speed over the 500 GB connections.
Wondering if the files are secure in the ProMAX shared storage? The ProMAX MediaHub comes with a unique ID, which can only be shared with the team members. Once the devices are paired, the data shared over the connection becomes 100% secure.
Are you ready to sync your remote teams? You must be equipped with high-end file-sharing tools, or data transfer means to communicate and share large files over the internet. The remote team profession, which requires larger file transfers, such as the video production team, would need a share storage solution of over 200 MB/s or more to effectively share the files for editing or final approval to the client. ProMAX has solved the issue with their MediaHub shared storage solution. Try now!